You have much more control of your incoming email than you think.  You can "create rules" that determine things like where emails from specific people go, the color of the email, the sounds that happen when you receive a new email from a specific person.  Today's technology tip will show you how:

In this example we'll be putting a flag next to every 180techtips email in your inbox.  We'll be using the 2003 version of Microsoft Outlook to do this.  Not all of these features are available in earlier versions of Outlook and other email software may work differently.

  1. create rulesRight click on an email message that you'd like to create a rule for and select "Create Rule..."

  2. In the next window you want to select "180techtips" and then choose "Advanced Options"

create rule 1

3)  The very next window will just confirm that you want this rule to apply to messages from "180techtips."  Just click "Next" to move to the next window.

4)  In the next window you want to look for and check the option to: "flag message with a colored flag"

create rule 2

5)  At the bottom of the window look for the words "a colored flag" and click on them to select the color flag you'd like to appear next to the technology tips emails.  Then click "Next".

create rule 3

There are many other rules you could create to help you manage your Outlook email.  This was only one example.

Featured Youtube Video from
Outlook 2010 Training - Creating Rules in Outlook 2010

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